Author FAQ em
How do I prepare my manuscript for submission?
Each journal has its own guidelines and instructions. You should always refer to the Instructions to Authors and follow them precisely.
You will also find additional resources on the area “For Authors” on the Journal’s website
How can I submit my paper online?
Depending on the publication you are submitting to you may submit your contribution by email or through Editorial Manager®.
Always review carefully the submission instructions.
If the jouranl you are submitting to uses Editorial Manager® you will first need to register on this site. Registration on the Journal’s website is not the same as the registration in Editorial Manager® .
Click Author Login
You will navigate immediately to your Author Main Menu, where a link is clearly visible to Submit New Manuscript.
Complete all the necessary steps of the submission process
When you are finished uploading your files, click on Build PDF for my approval.
While the PDF is built, the submission will move to the Submissions Waiting For Author's Approval folder. You will need to select View submission when the PDF is ready and you must actually open and review the pdf before you can approve it
Once you have approved your submission it will be saved in the Submissions Being Processed list on your Author Main Menu
How do I retrieve my username and password from your submission system?
If you are already registered in the online submission system for your journal, go to the login page and use the link “Send username and password”. This will send to your registered email your password and username.
If you have changed your email, then you will have difficulties in retrieving your username and password. In this case, do not create a NEW user account, but contact our Help Desk ()
I have changed my email address: what should I do?
If you change your email address, your should also updated it in all database you use. For example, if you are registered in the online submission system you should log in with your username and go to the “Update my information” area. Change your email address so that all correspondence is delivered to your new address.
How can I update my information in the online submission system?
It is important that we always have your most recent information available in the submission system. Please take a minute to update your affiliation, your address, your phone numbers whenever they change. To do this, log in with your username and go to the “Update my information” area and change any details.
How can I contact the Journal Editors?
Each journal has a Contact information page. Additioanally, each Author area includes information for the Editorial Office, for quick reference.
Are my figures suitable for publication?
Each Journal’s Instructions to Authors includes the basic information on the format required by your Journal’s figures. Figures should generally be submitted in print resolution, as a .jpg or .tif format; each figure must be submitted separately and NOT within the manuscript;
Figure legends must be included in the manuscript.
Please also refer to our Guide to Good Artwork.
How “big” can my figures be?
We only need your figures to be about 10-15 cm at the base; They will be resized to column width by our technical staff.
The maximum size is 10 Mb;
Should I include my figures in the manuscript file?
No, you must always submit them separately, unless your Journal specifically asks for a single submission file.
Do I need to submit a cover letter?
Always refer to your Journal’s Instructions to Authors. Most do not require a Cover letter and you should refrain from using it.
Does my Journal accept LaTeX manuscripts?
No, we regret that not of our Journal’s accepts LaTeX manuscripts. You should submit your manuscript as Word files.
How should I submit my tables?
We usually require tables in the manuscript file, after the references, but please always refer to each Journal's Instructions to Authros.
For a guide on how to prepare your tables please see our Guide to Good Tables
I have many files to upload: is there a quicker way?
One easier way to upload all your files at once, is to compress them together in a WinZip or WinRar file. You will then need to upload just the .zip file; during uploading, the system will unpack them and you will only need to select the appropriate label for it (manuscript, figure, table, etc.)
I have problems uploading my figures: what should I do?
The most common problem is the size: if you figure exceeds 10 Mb, the system will not accept it. You must reduce it.
Another cause for problems may be the file name: you cannot upload two files with the same name.
Can I use any font I like in my figures?
We recommend that you use ARIAL. This creates less problems during production.
I have completed my submission but I don’ see my pdf…?
This is usually when, during submission, you choose a different Corresponding Author. You must realize that in this case, ALL correspondence and responsibilities for the submission is transferred to the new Corresponding Author.
In this case you should either contact the new corresponding author and inform him (He can in fact choose you again as Corresponding Author through an Edit submission process) or create a new submission.
How can I approve my submission?
After you have uploaded all your files the submission system will group them all together in a PDF. This may take a few seconds or a several minutes, depending on the speed of your internet or the size of your files.
Once the PDF build is complete, you will receive a notification email.
Go to Author Main Menu and you will find the submisison in the folder “Submissions waiting for Author’s approval”
Click on “View submission” to open the PDF file. If the PDF file does not open, then save it on your pc, and then open it. To view the PDF you will need Adobe Acrobat. If you do not have this programme, which is free, you cannot open any PDF file.
If all is in order you may then “Approve” your submission , or you may “Edit” it once more.
Until you approve your submission, the Editorial Office will not be notified of the new submission.
Your submission will now mote to the folder “Submissions being processed” in your Main Menu page.
I could not complete my submission: have I lost it?
No, you may begin your submission and resume it at any time, finding what you have left, as it is stored in the system.
Will the Journal remove my submission?
The online submission system database will store all manuscript for which a final disposition has been made.
Incomplete Submission or Submissions sent back to the Author and never returned are removed after 90 days according to the Journal’s policy.
How do I know where my submitted paper is?
To find out where in the review process your submission is, you must log in as Author and go to your submission. It will be in the folder “Submissions being processed”. You will find a column stating the actual editorial status of your submission (Under review, Decision in Process, etc.)
I must submit a revised version of my manuscript: How do I do it?
When the Editor handling your submission decides on a revision, you will receive an email which will include all Reviewer’s comments.
Your submission will move to a new folder “Submissions requiring revision”
Revise your original manuscript according to the reviewer’s suggestions. To view the decision letter click on the link “View Decision” and click on Revise submission to start editing your submission.
The Journal will store a PDF copy of your original submission, and a new link to Revision 1 will be available for the Journal office and reviewers.
Provide your comments in reply to the reviewer in the “Responde to revieewer” box: you should paste the reviewers comments and follow with your reply.
At the 'Attach Files' step, you will be able to choose from files from your original submission: do not arry forward your original submisison, but upload the revised version. Check the boxes next to each item that you wish to keep as part of your revised submission. Untick the box next to any files that you do not wish to retain as part of the revised submission, once you click next you will then be taken to the step where you can upload your new files.
The process is similar to the original submisison process: a PDF will be built, which you will need to view and approve in order for the revised submission to be delivered to the Journal Office.
If you decide not to submit a revision click 'Decline to revise' link to inform the editor.
How can I find out the status of my accepted paper?
If your paper has been accepted, you should contact the Production Editor responsible for its publication process. Each journal’s website features a contact page with the contact details of the Production Editor.
How can I find out the status of the review process for my submission?
If you have submitted a manuscript you can track its progress through peer review from the submission system. Only the corresponding author can do this. After log in, the status of the submission appers next to it
My paper was accepted for publication. What happens now?
Once your paper has been accepted it is sent to the Production Office. It will be copy-edited by a professional copy-editor and set into page proofs. You will receive them approximately 2 to 4 weeks after acceptance.
You will also receive full instructions on how to correct your proofs.
How do I correct my proofs?
The journal’s website offers a short guide on how to correct your pdf proofs. Please refer to it.
I would like to order offprints of my article. What should I do?
You will receive an order form from our Production Office together with your proofs. This is the best time to order your offprint at a special rate. If you decide to order offprints at alater date, there will be an additional surcharge. Please contact your Production Editor for a form.
I have ordered offprints: when will I receive them?
We process accepted manuscript well in advance of their publication date. Offprints are printed at the time of print and you wil have to wait patiently until them Our production office will register your order, you will receive our invoice and it should be paid in advance. No additional charges will be added, though, and the cost of your reprints will remain unchanged.
I would like to order a single copy of the issue featuring my article. How can I do this?
Please contact our Customer Service. The price varies for each journal and you will receive a price inclusive of delivery charges to your country.
I would like to use material published in your journals. What do I do?
All materials included in any of our articles is protected by Copyright. You must obtain permission before you proceed with you next project. Each journal article offer a link to RightsLInk, a service hosted by the Copyright Clearlance Center: it is a very simple operation and you obtain permission directly online. If fees are applicable, you will be guided to pay them directly to CCC.
How can I order a print copy of the issue featuring my article?
Please contact our indicating the Journal and issue your would like to order and the full address where it should be mailed.